FRIENDS OF SOUTH RHINE CEMETERY SOCIETY
MINUTES OF THE MEETING HELD AT SOUTH RHINE CHURCH
ON 31 OCTOBER 2010 AT 2.00PM
PRESENT: L Miller, A Harkiss, M McEwin, R Philcox, J and J Shearer and R Drew.
APOLOGIES: Nil
BUSINESS:
* Election of Officers
* Chairman – L Miller
* Secretary/Treasurer – R Drew
* Formalisation of the Society
Next Steps:
Reporting
* Secretary to advise the Local Parish and the Uniting Church Head Office of the progress so far and make the minutes available to both.
Meetings
*
Agreed that we convene two meetings each year;
One in Autumn being the Committee’s working meeting and the other in Spring being the AGM to which all members of the Society be invited to attend.
Constitution
* The Constitution draft is to be further refined by M McEwin, L Miller and R Drew, then circulated for comment and adjustment prior to adoption.
Incorporation
* Once the Constitution is deemed complete we will, in cooperation with the Uniting Church of South Australia, complete the process of incorporation as a not for profit Society.
* Finance
Bank Account
* R Drew to set up a convenient bank account when appropriate to do so, meanwhile funds are being held ($916.80) by the Mount Pleasant Church.
Fees
*
Following discussion it was agreed that:
Fees be reviewed annually in consultation with Kevin Kleeman three months prior to the AGM.
*
Fees for plots not already reserved, currently $450 for a grave,
$250 for ashes internment.
* Those with reserved plots be encouraged to make a donation, and once we are formally incorporated, this be formalised.
* All fees once paid are not refundable.
*
Sale of Church
R Drew to write to the Uniting Church formally requesting that part of the proceeds from the sale of the Church be given to the Society.
*
Domain Name Registration Fee
R Drew to contact Rhys Bartle with the view to him deducting the $40 registration fee from the funds currently held.
* Curators Report
*
Gates
Agreed that we each consider a suitable solution for discussion at our next meeting.
*
Sub Committee
A Sub Committee was formed to deal with the day-to-day issues and any matters of concern to the Curator.
(L Miller, R Drew, J Shearer)
*
Updated List
Judy Shearer to supply secretary with a new (current) listing.
*
Web Site
o R Drew to periodically supply M McEwin with information for inclusion on the web site.
The meeting closed at 4.00pm
Next meeting to be held at the Cemetery in March 2011, the exact date and time to be advised.